Office Coordinator (London)

Office Coordinator (London)2021-11-30T10:09:26-05:00<p><span style="font-weight: 400;">Thoughtworks is a global software consultancy with an aim to create a positive impact on the world through technology. Our community of technologists thinks disruptively to deliver pragmatic solutions for our clients' most complex challenges. We are curious minds who come together as collaborative and inclusive teams to push boundaries, free to be ourselves and make our mark in tech.</span></p> <p><span style="font-weight: 400;">Are you the kind of person who takes pride in being the welcoming, friendly face of a global organisation? Are you highly organised and enjoy coordinating a vibrant, inclusive office space?</span></p> <p><span style="font-weight: 400;">As an Office Coordinator at Thoughtworks, here's what you'll do:</span></p> <p><span style="font-weight: 400;">Office coordination - a big part of your job will be keeping the place running! You'll be responsible for office operations and procedures for organisational effectiveness and efficiency.</span></p> <ul> <li style="font-weight: 400;"><span style="font-weight: 400;">General office tasks - screening incoming phone calls, ensuring office and meeting rooms are kept tidy and the fridge is fully stocked, making the London office a great place to be!</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Assisting with supplier contracts and service level agreements.</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Facilities and maintenance - assigning building access cards and office fobs for approved personnel, coordinating with external and building maintenance to ensure compliance with safety/fire regulations, cleaning and office repairs.</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Assisting with vendor invoices, statements and inbound/outbound mail, including priority post, courier services and other correspondence.</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">General office supplies - stationary, office furniture and other equipment including video conferencing system, printers and printing needs (business cards, meeting and event materials etc.)</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Diary and meeting room management to gain clarity on availability as well as booking external meeting rooms and event spaces.</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">You'll also be responsible for looking after visitors when they come to visit to ensure they have a great experience, as well as giving office tours to new and visiting Thoughtworkers.&nbsp;</span></li> </ul> <p><span style="font-weight: 400;">To be successful in this role, you will need to bring the following skills and experience:</span></p> <ul> <li style="font-weight: 400;"><span style="font-weight: 400;">Direct working knowledge of company operations and experience providing proactive assistance and support to the business.</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Strong organisational skills. You've ideally worked in a start-up or dynamic, fast-paced environment. You're self-motivated to do whatever needs doing from shipping a package to making sure we are stocked up on refreshments and stationary.</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Exceptional written and verbal communication skills with a demonstrable ability to work with a variety of people, ranging from immediate and global colleagues to clients and external suppliers.</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Analytical problem solving and decision making skills with the ability to prioritise, multitask and work effectively under pressure.</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Attention to detail and ability to demonstrate a high level of accuracy.</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Proficient computer skills including Microsoft Office Suite and Google Apps . Ability to handle confidential matters in an appropriate and ethical manner - a good listener!</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">You are enthusiastic, friendly and have a great sense of humour</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">You’re a self starter and make decisions based on what is the best for Tw.</span></li> </ul> <p><span style="font-weight: 400;">The following words will describe you: service-orientated; helpful; organised; proactive; positive; energetic; smart; patient and passionate. You're the kind of person who gets things done and that people like working with. That’s just the tip of the iceberg and we expect you to be shaping your role as you grow into it.</span></p> <p><strong>Please note, this role will include an apprenticeship qualification. You'll be expected to spend 4 days working in the office and 1 day learning each week.&nbsp;</strong></p> <p>We offer amazing benefits from the day you start including private medical insurance, travel insurance, income protection, critical illness, life assurance, pension scheme, child care vouchers, personal development budget, 25 days holiday and a ride2work scheme.</p> <div> <p><span style="font-weight: 400;">We proudly, passionately and actively strive to make both Thoughtworks and our industry more representative of the communities we serve. We promote diversity in all its forms and reject discrimination and inequality.&nbsp;</span></p> <p><span style="font-weight: 400;">Our diversity and award winning culture inspires our thought leaders and serves to nurture and develop amazing ideas. We believe this makes us a world leading destination of choice for all technologists.</span></p> <p><span style="font-weight: 400;">We’re also passionate about delivering quality by ensuring the most valuable use of our talents and experience. We aim to support different working patterns to ensure a diverse collective of people can call Thoughtworks their home so if you’re looking to work with high profile clients, delivering digital transformation and innovation, get in touch and chat to us about working flexibly!</span></p> </div> <p><img src="" width="300" height="144"></p> <p><br><br></p>ThoughtworksLondonUK